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Complex Case Abstract Guidelines
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The following are the submission guidelines for the Annual Conclave and Convention Scientific Session - Complex Case Abstract.  Compliance with the guidelines is required for abstract consideration.  Content should be relative to the specialty of anesthesiology and its sub-specialties.

  • Title (Short, specific indicating the nature of the work)
    • Use title case when entering the title
    • Avoid abbreviations
  • Authors and institutional affiliations should be listed
  • Complex case submissions will include three (3) sections:
    • Introduction
    • Case Presentation
    • Discussion
  •  Submissions are limited to 3,300 characters
    • Character count includes:
      • Body text
      • Spaces
      •  Figures, tables, and other graphics (300 characters each)
        • Tables, figures or other graphics should be inserted on individual pages and labeled
        • Permission to use copyrighted material must be obtained and proof submitted prior to use
  • Standard abbreviations may be used without definition
    • Non-standard abbreviations should be kept to a minimum
  • Use generic drug/product names rather than trade names
  • Submissions must include at least one (1), but no more than three (3) references
    •  References are not included in the character count
  • The names and email addresses of all authors should be listed on the final page
  • Once the abstract is submitted, no revisions are permitted
  • Complex Case Abstracts will be scored on the following: 
    • Clear description regarding the unique/challenging aspects of anesthetic management
    • Inclusion of clinical data and anesthetic management
    • Statement of how the observation supports a clinical or scientific principle for possible future investigation
    •  Content organization
    • Presentation of subject knowledge
    • Clarity
      •  Well-written in a style that is understandable by even a non-specialist
    • Examples and resources

 

General Guidelines

  • Primary abstract authors must present at the Annual Conclave and Convention Scientific Program (Date: TBD)
    • In the rare case that the primary author is unavailable, a co-author may present
      • In fulfillment of scholarly project requirements, the intention is that trainees will present their work in the moderated sessions and be able to respond to moderator and audience questions
  • If an abstract is accepted and an author fails to show for presentation without notifying the AOCA, authors will be disqualified from presenting at AOCA programs for two (2) years
  • Submitted text and images must be HIPPA compliant, including masking of all patient identification material
    • Images with patient identifiers will not be considered for presentation
  • Only one submission is allowed per category per presenting author
  • The submitting author is responsible for abstract content
    • AOCA will not copy-edit submissions
    • Permission must be obtained in writing by the primary author for uses of any copyrighted material
  • All communications regarding the abstract submission will be sent to the presenting author
  • The presenting author is responsible for providing the email for all authors
  • Abstract authors and co-authors will receive requests by email for disclosures of conflicts of interest after the presenting author submits the abstract
    • If any co-author fails to submit his/her disclosures before the selected deadline, the abstract will not be reviewed and will be rejected
  • Failure to follow AOCA abstract policies may result in disqualification of an abstract
  • Abstract authors will not be provided complimentary registration or any other financial remuneration from the AOCA (Residents will receive the current complimentary registration).


 

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