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Complex Case Abstract Guidelines
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The following are the submission guidelines for the 66th Annual Conclave and Convention.  Compliance with the guidelines is required for abstract consideration.  Content should be relative to the specialty of anesthesiology and its sub-specialties.

  • Title (Short, specific indicating the nature of the work)
    • Use title case when entering the title
    • Avoid abbreviations
  • Authors and institutional affiliations should be listed
  • Complex case submissions will include three (3) sections:
    • Introduction
    • Case Presentation
    • Discussion
  •  Submissions are limited to 3,300 characters
    • Character count includes:
      • Body text
      • Spaces
      •  Figures, tables, and other graphics (300 characters each)
        • Tables, figures or other graphics should be inserted on individual pages and labeled
        • Permission to use copyrighted material must be obtained and proof submitted prior to use
  • Standard abbreviations may be used without definition
    • Non-standard abbreviations should be kept to a minimum
  • Use generic drug/product names rather than trade names
  • Submissions must include at least one (1), but no more than three (3) references
    •  References are not included in the character count
  • The names and email addresses of all authors should be listed on the final page
  • Once the abstract is submitted, no revisions are permitted
  • Complex Case Abstracts will be scored on the following: 
    • Clear description regarding the unique/challenging aspects of anesthetic management
    • Inclusion of clinical data and anesthetic management
    • Statement of how the observation supports a clinical or scientific principle for possible future investigation
    •  Content organization
    • Presentation of subject knowledge
    • Clarity
      •  Well-written in a style that is understandable by even a non-specialist
    • Examples and resources



General Guidelines

  • Primary abstract authors must present at the 66th Annual Conclave and Convention Scientific Program (Sept 22nd, 2018)
    • In the rare case that the primary author is unavailable, a co-author may present
      • In fulfillment of scholarly project requirements, the intention is that trainees will present their work in the moderated sessions and be able to respond to moderator and audience questions
  • If an abstract is accepted and an author fails to show for presentation without notifying the AOCA, authors will be disqualified from presenting at AOCA programs for two (2) years
  • Submitted text and images must be HIPPA compliant, including masking of all patient identification material
    • Images with patient identifiers will not be considered for presentation
  • Only one submission is allowed per category per presenting author
  • The submitting author is responsible for abstract content
    • AOCA will not copy-edit submissions
    • Permission must be obtained in writing by the primary author for uses of any copyrighted material
  • All communications regarding the abstract submission will be sent to the presenting author
  • The presenting author is responsible for providing the email for all authors
  • Abstract authors and co-authors will receive requests by email for disclosures of conflicts of interest after the presenting author submits the abstract
    • If any co-author fails to submit his/her disclosures before the selected deadline, the abstract will not be reviewed and will be rejected
  • Failure to follow AOCA abstract policies may result in disqualification of an abstract
  • Abstract authors will not be provided complimentary registration or any other financial remuneration from the AOCA (Residents will receive the current complimentary registration).


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