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Scientific Investigation Abstract Guidelines
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The following are the submission guidelines for the Annual Conclave and Convention Scientific Session - Scientific Investigation Abstract.  Compliance with the guidelines is required for abstract consideration.  Content should be relative to the specialty of anesthesiology and its sub-specialties.

  • Title (Short, specific indicating the nature of the work
    • Use title case when entering the title
    • Avoid abbreviations
  • Authors and institutional affiliations should be listed
  • Scientific Program submissions will include four (4) sections:
    • Background
    • Methods
    • Results/Discussion
    • Conclusion
  • Submissions are limited to 3,300 characters
    • Character count includes:
      • Body text
      •  Spaces
      • Figures, tables, and other graphics (300 characters each)
        • Tables, figures or other graphics should be inserted on individual pages and labeled
        •  Permission to use copyrighted material must be obtained and proof submitted prior to use
    •  Submissions must include at least one (1), but no more than three (3) references
      •  References are not included in the character count
    •  The names and email addresses of all authors should be listed on the final page
  • No abstract will be considered with deferred outcome data
  • Submissions should include the best available evidence and should not include bias International Review Board (IRB) approval for basic or clinical research
    • Submitting author must attest that the research was approved by his/her institution’s IRB and if the design of the study required informed consent/assent, that it was obtained from each subject and/or parent or guardian
  • IRB exemption for quality projects
    • Submitting author must attest to having a written institutional IRB exemption
      • Institutional quality improvement committee approval is not sufficient
  • Revisions are not permitted once an abstract is submitted
  • Scientific Abstracts will be scored on the following:
    • Background: Clearly stated study hypothesis
    • Methods: Clearly describes the method of data collection (e.g.) prospective data collection or chart review
      • If statistical methodology is indicated, these methodologies are described
    • Result: Presented in a clear manner (description +/- graphics)
    • Conclusion: Stated so that it is obvious how the data support or refute the hypothesis
    • Clarity of presentation: Well written in a style that is understandable to a non-specialist
    • Examples and resources

 

 

 

General Guidelines

  • Primary abstract authors must present the Annual Conclave and Convention Scientific Program (Date: TBD)
    • In the rare case that the primary author is unavailable, a co-author may present.
      • In fulfillment of scholarly project requirements, the intention is that trainees will present their work in the moderated sessions and be able to respond to moderator and audience questions
  • If an abstract is accepted and an author fails to show for presentation without notifying the AOCA, authors will be disqualified from presenting at AOCA programs for two (2) years
  • Submitted text and images must be HIPPA compliant, including masking of all patient identification material
    • Images with patient identifiers will not be considered for presentation
  • Only one submission is allowed per category per presenting author
  • The submitting author is responsible for abstract content
    • AOCA will not copy-edit submissions Permission must be obtained in writing by the primary author for uses of any copyrighted material
  •  All communications regarding the abstract submission will be sent to the presenting author
  •  The presenting author is responsible for providing the email for all authors
  •  Abstract authors and co-authors will receive requests by email for disclosures of conflicts of interest after the presenting author submits the abstract
    • If any co-author fails to submit his/her disclosures before the selected deadline, the abstract will not be reviewed and will be rejected
  •  Failure to follow AOCA abstract policies may result in disqualification of your abstract
  •  Abstract authors will not be provided complimentary registration or any other financial remuneration from the AOCA (Residents will receive the current complimentary registration).

 

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