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Scientific Investigation Abstract Guidelines
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The following are the submission guidelines for the 66th Annual Conclave and Convention.  Compliance with the guidelines is required for abstract consideration.  Content should be relative to the specialty of anesthesiology and its sub-specialties.

  • Title (Short, specific indicating the nature of the work
    • Use title case when entering the title
    • Avoid abbreviations
  • Authors and institutional affiliations should be listed
  • Scientific Program submissions will include four (4) sections:
    • Background
    • Methods
    • Results/Discussion
    • Conclusion
  • Submissions are limited to 3,300 characters
    • Character count includes:
      • Body text
      •  Spaces
      • Figures, tables, and other graphics (300 characters each)
        • Tables, figures or other graphics should be inserted on individual pages and labeled
        •  Permission to use copyrighted material must be obtained and proof submitted prior to use
    •  Submissions must include at least one (1), but no more than three (3) references
      •  References are not included in the character count
    •  The names and email addresses of all authors should be listed on the final page
  • No abstract will be considered with deferred outcome data
  • Submissions should include the best available evidence and should not include bias International Review Board (IRB) approval for basic or clinical research
    • Submitting author must attest that the research was approved by his/her institution’s IRB and if the design of the study required informed consent/assent, that it was obtained from each subject and/or parent or guardian
  • IRB exemption for quality projects
    • Submitting author must attest to having a written institutional IRB exemption
      • Institutional quality improvement committee approval is not sufficient
  • Revisions are not permitted once an abstract is submitted
  • Scientific Abstracts will be scored on the following:
    • Background: Clearly stated study hypothesis
    • Methods: Clearly describes the method of data collection (e.g.) prospective data collection or chart review
      • If statistical methodology is indicated, these methodologies are described
    • Conclusion:  Stated so that it is obvious how the data support or refute the hypothesis
    • Clarity of presentation: Well written in a style that is understandable to a non-specialist
    • Examples and resources




General Guidelines

  • Primary abstract authors must present the 66th Annual Conclave and Convention Scientific Program (Sept 22nd, 2018)
    • In the rare case that the primary author is unavailable, a co-author may present.
      • In fulfillment of scholarly project requirements, the intention is that trainees will present their work in the moderated sessions and be able to respond to moderator and audience questions
  • If an abstract is accepted and an author fails to show for presentation without notifying the AOCA, authors will be disqualified from presenting at AOCA programs for two (2) years
  • Submitted text and images must be HIPPA compliant, including masking of all patient identification material
    • Images with patient identifiers will not be considered for presentation
  • Only one submission is allowed per category per presenting author
  • The submitting author is responsible for abstract content
    • AOCA will not copy-edit submissions Permission must be obtained in writing by the primary author for uses of any copyrighted material
  •  All communications regarding the abstract submission will be sent to the presenting author
  •  The presenting author is responsible for providing the email for all authors
  •  Abstract authors and co-authors will receive requests by email for disclosures of conflicts of interest after the presenting author submits the abstract
    • If any co-author fails to submit his/her disclosures before the selected deadline, the abstract will not be reviewed and will be rejected
  •  Failure to follow AOCA abstract policies may result in disqualification of your abstract
  •  Abstract authors will not be provided complimentary registration or any other financial remuneration from the AOCA (Residents will receive the current complimentary registration).


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